> ## Documentation Index
> Fetch the complete documentation index at: https://help.kuverbooks.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Invoice Configuration: Choose Your Print Templates

> Select printable document templates for sales invoices, sales orders, credit notes, purchase bills, purchase orders, and debit notes in Kuvera Arc.

Invoice Configuration controls how sales and purchase documents look when they are printed, previewed, or exported. Kuvera Arc provides multiple template layouts in **A4**, **A5**, and **Small** sizes so you can choose the format that best fits your business.

<Info>
  Invoice Configuration controls the visual presentation of documents. Template changes apply to documents generated after the change. Previously printed or exported documents are not affected.
</Info>

## Template categories

Invoice Configuration is divided into sales and purchase template groups.

<Frame caption="Invoice Configuration page" />

<CardGroup cols={2}>
  <Card title="Sales Printable" icon="receipt">
    Manage customer-facing document templates for Sales Invoice, Sales Order, and Credit Note.
  </Card>

  <Card title="Purchase Printable" icon="file-invoice">
    Manage supplier-facing and internal document templates for Purchase Bill, Purchase Order, and Debit Note.
  </Card>
</CardGroup>

## Supported print sizes

All sales and purchase document types support the same three layout sizes.

<CardGroup cols={3}>
  <Card title="A4 Size" icon="file">
    **794 × 2400 px**

    Best for standard business documents, formal invoices, and detailed purchase bills.
  </Card>

  <Card title="A5 Size" icon="file">
    **559 × 2400 px**

    Best for compact invoices, smaller printed receipts, and space-saving layouts.
  </Card>

  <Card title="Small Size" icon="receipt">
    **197 × 2400 px**

    Best for POS receipt printers, thermal printers, and point-of-sale environments.
  </Card>
</CardGroup>

<Tip>
  Use **Small Size** for thermal receipt printers. Use **A4 Size** for standard desktop printing and formal business documents.
</Tip>

## Sales Printable templates

Use **Sales Printable** to control customer-facing sales document layouts.

<Frame caption="Sales Printable templates" />

<Tabs>
  <Tab title="Sales Invoice">
    Choose the print layout for sales invoices generated when completing a customer sale.

    Sales invoices are usually the most frequently printed customer-facing document.
  </Tab>

  <Tab title="Sales Order">
    Choose the print layout for sales orders created before fulfillment is confirmed.

    Sales orders may be printed for customer confirmation or internal processing.
  </Tab>

  <Tab title="Credit Note">
    Choose the print layout for credit notes issued to customers for returns, adjustments, or overpayments.
  </Tab>
</Tabs>

## Set a sales print template

<Steps>
  <Step title="Open Invoice Configuration">
    Go to **Configuration** and select **Invoice Configuration** from the left menu.

    <Frame caption="Invoice Configuration menu item" />
  </Step>

  <Step title="Open Sales Printable">
    Select the **Sales Printable** tab.
  </Step>

  <Step title="Choose a document type">
    Select **Sales Invoice**, **Sales Order**, or **Credit Note**.
  </Step>

  <Step title="Preview templates">
    Click the preview icon on a template card to open a full-screen view.

    <Frame caption="Template preview action" />
  </Step>

  <Step title="Select the default template">
    Click the template card for the layout you want. The selected template becomes the default for that document type.

    <Frame caption="Selected sales template" />
  </Step>
</Steps>

<Warning>
  Changing a default sales template affects future printed and exported documents of that type. Preview the layout before selecting it.
</Warning>

## Purchase Printable templates

Use **Purchase Printable** to control supplier-facing and internal purchase document layouts.

<Frame caption="Purchase Printable templates" />

<Tabs>
  <Tab title="Purchase Bill">
    Choose the print layout for purchase bills generated when recording purchases from suppliers.
  </Tab>

  <Tab title="Purchase Order">
    Choose the print layout for purchase orders created before goods are received.

    Purchase orders are used for supplier communication and internal reference.
  </Tab>

  <Tab title="Debit Note">
    Choose the print layout for debit notes issued to suppliers for returns, adjustments, or billing corrections.
  </Tab>
</Tabs>

## Set a purchase print template

<Steps>
  <Step title="Open Invoice Configuration">
    Go to **Configuration** and select **Invoice Configuration** from the left menu.
  </Step>

  <Step title="Open Purchase Printable">
    Select the **Purchase Printable** tab.
  </Step>

  <Step title="Choose a document type">
    Select **Purchase Bill**, **Purchase Order**, or **Debit Note**.
  </Step>

  <Step title="Preview templates">
    Click the preview icon on a template card to view the layout in full screen.

    <Frame caption="Purchase template preview" />
  </Step>

  <Step title="Select the default template">
    Click the template card to set it as the active default for that document type.

    <Frame caption="Selected purchase template" />
  </Step>
</Steps>

## Template behavior

<AccordionGroup>
  <Accordion title="Default templates">
    Each document type has one active default template at a time. When a document is printed or exported, Kuvera Arc uses that document type's default template.
  </Accordion>

  <Accordion title="Independent document settings">
    Each of the six document types has its own template selection:

    * Sales Invoice
    * Sales Order
    * Credit Note
    * Purchase Bill
    * Purchase Order
    * Debit Note

    Changing one template does not affect the others.
  </Accordion>

  <Accordion title="Template previews">
    The preview icon on each template card opens a full-screen view. Use it to check spacing, alignment, readability, and overall layout before selecting a default.
  </Accordion>

  <Accordion title="When changes apply">
    Template changes apply immediately to documents generated after the change. Existing printed documents and previously exported files are not modified.
  </Accordion>
</AccordionGroup>

## Best practices

<AccordionGroup>
  <Accordion title="Preview before selecting">
    Always preview templates before setting a default, especially for customer-facing documents.
  </Accordion>

  <Accordion title="Match printer type">
    Use A4 for standard desktop printing, A5 for compact layouts, and Small for POS or thermal receipt printers.
  </Accordion>

  <Accordion title="Keep sales and purchase layouts consistent">
    Choose layouts that match your brand and make document totals, taxes, and item details easy to read.
  </Accordion>

  <Accordion title="Review after company updates">
    If you update your company logo or legal details, preview document templates again to confirm the layout still looks correct.
  </Accordion>
</AccordionGroup>

<Note>
  If you need a custom template layout that is not available in the current options, contact the Kuvera Arc support team for setup assistance.
</Note>