> ## Documentation Index > Fetch the complete documentation index at: https://help.kuverbooks.com/llms.txt > Use this file to discover all available pages before exploring further. # Configure Terms and Conditions for Your Documents > Set up custom terms and conditions in Kuvera Arc that automatically appear on sales invoices, purchase orders, and other business documents. The Terms and Conditions module lets you create reusable legal, business, or operational text for printed and exported documents. Define terms once, then make them available for selection across sales and purchase document workflows. ## Where terms appear Terms can be applied to supported sales and purchase documents. Add customer-facing payment, return, delivery, or policy terms. Include order confirmation terms and customer-facing conditions. Add supplier-facing or internal purchase conditions. Include supplier agreement clauses and delivery expectations. Show concise receipt-level conditions where supported. Keep terms consistent across printed and exported document outputs. Terms are linked to a document type: **Sales** or **Purchase**. Sales terms appear only in sales workflows, and purchase terms appear only in purchase workflows. Sales Terms and Conditions are used for customer-facing documents such as sales invoices, sales orders, and receipts. Use them for payment terms, return policies, delivery conditions, warranty notes, or customer-facing legal language. Purchase Terms and Conditions are used for supplier-facing or internal documents such as purchase bills and purchase orders. Use them for supplier agreement clauses, delivery expectations, procurement policies, or internal purchase conditions. ## Access Terms and Conditions From the left navigation panel, go to **Configuration**. Click **Terms and Conditions**. Choose **Sales Terms and Conditions** or **Purchase Terms and Conditions** to view the relevant listing. ## Terms listing The terms listing shows active terms for the selected document type. Identifying name or title for the terms entry. Date the terms were originally created. Provides actions to edit or disable the terms entry. Only active terms appear in document selection dropdowns. Disabled terms are retained for audit purposes but are no longer selectable. ## Create new terms Go to **Configuration** and open **Terms and Conditions**. Click **Add Terms and Conditions** to open the creation panel. Enter a name, select the terms type, and write the full terms text. Click **Add New Terms and Conditions**. The terms become available in the relevant document workflows. ## Terms fields Required. Use a clear label that helps users identify the terms during document creation. Examples: * Standard Sales Terms * Net 30 Payment Terms * Supplier Delivery Conditions Required. Select the workflow where the terms should be available. * **Sales** — customer-facing documents * **Purchase** — supplier-facing or procurement documents Required. This is the full body text that appears on printed or exported documents. Keep the text clear and concise so it fits well within document layouts. Keep terms concise. Long terms can push totals, signatures, and payment details onto another page. For detailed policies, consider maintaining a separate full terms document. Newly created terms are immediately active and available for selection in the relevant Sales or Purchase document workflow. ## Edit existing terms Go to **Configuration > Terms and Conditions** and select the appropriate tab. Locate the terms entry you want to update and click its **Options** menu. Click **Edit Terms and Conditions** to open the editing panel. Modify the name, type, or body text as needed. Click **Save** or the confirmation action to apply updates. Updated terms are reflected immediately for future document selection. Finalized documents retain the version applied at the time of creation. ## Disable terms Disable terms when they are no longer applicable, such as expired seasonal policies or outdated supplier clauses. Go to **Configuration > Terms and Conditions** and select the relevant tab. Find the terms entry and click its **Options** menu. Click **Disable Terms and Conditions**. The entry is removed from active use. Disabling terms removes them from document selection immediately. Confirm the terms are no longer needed before disabling them. ## View and reactivate disabled terms Disabled terms are retained for audit and can be reactivated. Go to **Configuration > Terms and Conditions**. Click the **Options** menu on the listing page. Select **View Disabled T\&C** to see deactivated terms. ## Disabled terms table Name of the disabled terms entry. Date the terms were deactivated. User who disabled the terms. Available actions, such as reactivating the terms. Reactivating a disabled term restores it immediately to the relevant Sales or Purchase document selection workflow. ## System behavior Sales terms are selectable only in Sales document workflows. Purchase terms are selectable only in Purchase document workflows. Only active terms appear in document selection dropdowns. Disabled terms are excluded from selection but retained for records and audit history. Newly created and reactivated terms are available immediately. Each terms entry can be reused across multiple documents of the same type. Use Terms and Conditions to keep legal, payment, delivery, and policy language consistent across your sales and purchase documents.