> ## Documentation Index
> Fetch the complete documentation index at: https://help.kuverbooks.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Tracking Supplier Payables and Payment Obligations

> Use Kuvera Arc's Accounts Payable module to monitor outstanding supplier bills, track due dates, review payment progress, and export payable reports.

Accounts Payable gives you a financial view of what your business owes to suppliers. When a Purchase Bill is recorded, Kuvera Arc creates a payable obligation and updates the balance as supplier payments are recorded.

<Info>
  Accounts Payable does not create supplier bills or record payments directly. It tracks balances from Purchase Bills and updates when supplier payments are recorded elsewhere in Kuvera Arc.
</Info>

## How Accounts Payable works

<Tabs>
  <Tab title="Purchase bills">
    Purchase Bills create payable obligations.

    When you create a Purchase Bill for a supplier, Kuvera Arc records the billed amount as an outstanding payable. The supplier, bill date, due date, and amount are carried into Accounts Payable automatically.
  </Tab>

  <Tab title="Supplier payments">
    Supplier payments reduce payable balances.

    When you record a payment against a bill, the payable balance decreases. Kuvera Arc updates the payment record, remaining balance, and bill status.
  </Tab>

  <Tab title="Partial payments">
    Partial payments keep the remaining balance open.

    If only part of a bill is paid, the unpaid amount remains visible in Accounts Payable until the bill is fully settled.
  </Tab>

  <Tab title="Completed payments">
    Fully paid bills are marked as completed.

    Once a bill is paid in full, its balance becomes zero and the bill status changes to completed.
  </Tab>
</Tabs>

## Access Accounts Payable

<Frame caption="Accounts Payable in the Finance sidebar" />

<Steps>
  <Step title="Open Finance">
    Click **Finance** in the left navigation panel.
  </Step>

  <Step title="Select Accounts Payable">
    Click **Accounts Payable** from the Finance menu.
  </Step>
</Steps>

The Accounts Payable Listing Page opens.

## Accounts Payable listing

The listing page shows supplier payable records in a structured table. Each row represents one Purchase Bill and its current payment status.

<Frame caption="Accounts Payable Listing Page" />

<CardGroup cols={2}>
  <Card title="Vendor Name" icon="truck">
    Supplier associated with the payable record.
  </Card>

  <Card title="Bill Number" icon="file-invoice-dollar">
    Purchase Bill reference number. Select it to open the original bill details.
  </Card>

  <Card title="Debit Amount" icon="money-bill">
    Total payable or billed amount for the record.
  </Card>

  <Card title="Payment Record" icon="money-bill-transfer">
    Amount already paid against the bill.
  </Card>

  <Card title="Bill Date" icon="calendar-days">
    Date the Purchase Bill was issued.
  </Card>

  <Card title="Due Date" icon="calendar-check">
    Date by which payment is expected.
  </Card>

  <Card title="Status" icon="circle-check">
    Current payment or bill status, such as unpaid, partial, or completed.
  </Card>

  <Card title="Balance Amount" icon="scale-balanced">
    Remaining amount still owed to the supplier.
  </Card>
</CardGroup>

<Info>
  Selecting a **Bill Number** opens the corresponding Purchase Bill Details Page.
</Info>

## Table totals

At the bottom of the table, Kuvera Arc displays totals for the visible records.

<CardGroup cols={2}>
  <Card title="Debit amount" icon="money-bill">
    Total billed amount across visible records.
  </Card>

  <Card title="Bill amount" icon="file-invoice-dollar">
    Total Purchase Bill value across visible records.
  </Card>

  <Card title="Payment record" icon="money-bill-transfer">
    Total payments already recorded.
  </Card>

  <Card title="Balance amount" icon="scale-balanced">
    Total amount still outstanding.
  </Card>
</CardGroup>

<Note>
  Totals update dynamically when filters are applied. The data count indicator shows how many records are currently visible.
</Note>

## Filter payable records

Use filters to focus on specific suppliers or date ranges.

<Frame caption="Accounts Payable filter panel" />

<Steps>
  <Step title="Open the filter panel">
    Click **Filter Data** on the Accounts Payable Listing Page.
  </Step>

  <Step title="Set filter conditions">
    Apply a date range, supplier filter, or both.
  </Step>

  <Step title="Apply or clear filters">
    Click **Apply Filter** to update the listing, or **Clear** to remove all conditions.
  </Step>
</Steps>

<CardGroup cols={2}>
  <Card title="Date Range" icon="calendar-days">
    Show payable records whose bill dates fall within a selected period.
  </Card>

  <Card title="Supplier" icon="truck">
    Show payable records tied to a specific vendor.
  </Card>
</CardGroup>

<Tip>
  Combine **Supplier** and **Date Range** filters to review what you owe a specific vendor during a selected period.
</Tip>

## Export payable records

Use export to download payable data for reporting, reconciliation, or sharing with your finance team. Exporting does not modify records.

<Frame caption="Export Accounts Payable panel" />

<Steps>
  <Step title="Open the export panel">
    From the Accounts Payable Listing Page, click **Export Data**.
  </Step>

  <Step title="Choose an export type">
    Select **Full Export** or **Current View Export**.
  </Step>

  <Step title="Select a file format">
    Choose **XLSX**, **PDF**, or **CSV**.
  </Step>

  <Step title="Download the file">
    Click **Export Data** to generate and save the file. Use **Reset** to clear selections.
  </Step>
</Steps>

<Tabs>
  <Tab title="Full Export">
    Downloads every Accounts Payable record in the system. Active filters are ignored.
  </Tab>

  <Tab title="Current View Export">
    Downloads only the records currently shown on the listing page, including active supplier or date range filters.
  </Tab>
</Tabs>

<CardGroup cols={3}>
  <Card title="XLSX" icon="file-excel">
    Export payable records for spreadsheet analysis.
  </Card>

  <Card title="PDF" icon="file-pdf">
    Export payable records for print-ready reporting.
  </Card>

  <Card title="CSV" icon="file-csv">
    Export payable records for accounting or data tools.
  </Card>
</CardGroup>

<Info>
  Use **Current View Export** for filtered reports. Use **Full Export** for a complete supplier liability report.
</Info>

## Common questions

<AccordionGroup>
  <Accordion title="Why is a paid bill still outstanding?">
    Make sure the supplier payment was recorded against the correct bill. Accounts Payable updates automatically when a payment is saved. If the balance has not changed, the payment may be linked to another bill or may not have been saved successfully.
  </Accordion>

  <Accordion title="Can I see overdue bills?">
    Yes. Review the **Due Date** column and compare it to the current date. Bills with past due dates and remaining balances are overdue.
  </Accordion>

  <Accordion title="Are completed payments shown?">
    Completed payments are reflected through the **Status** and **Payment Record** columns. Once a bill is fully settled, the balance amount becomes zero and the status updates to completed.
  </Accordion>

  <Accordion title="How are table totals calculated?">
    Totals are calculated from the records currently visible in the listing. If you apply filters, totals update to match the filtered records.
  </Accordion>
</AccordionGroup>

<Warning>
  Accounts Payable records are updated automatically. Do not manually adjust payable balances outside the official Purchase Bill and supplier payment workflows.
</Warning>

<Note>
  Use Accounts Payable to monitor unpaid bills, track due dates, and export accurate payable reports for financial reconciliation.
</Note>