> ## Documentation Index > Fetch the complete documentation index at: https://help.kuverbooks.com/llms.txt > Use this file to discover all available pages before exploring further. # Manage and Organize Supplier Records in Kuvera Arc > Learn how to create, import, view, and manage supplier records in Kuvera Arc to support accurate purchase workflows and supplier tracking. Suppliers are required for purchase workflows in Kuvera Arc. Before you raise a purchase order, record a bill, or process supplier-related activity, create a supplier record so purchase documents and supplier history stay organized. ## What you can do The Suppliers page gives you a central place to create, review, import, export, and manage supplier records. Review active supplier records with contact details and credit information. Find suppliers quickly by name. Narrow suppliers based on minimum or maximum credit limit. Create supplier records individually. Upload multiple supplier records using a spreadsheet file. Download supplier records for reporting or external use. View and manage suppliers that have been disabled. Review supplier details, purchase orders, transactions, and logs. The Suppliers listing page displays and organizes records. Supplier changes are made through supplier profiles and dedicated action forms. ## Access Suppliers Go to the left navigation panel and click **Purchase**. Click **Suppliers** from the Purchase menu. The Suppliers listing page opens with active supplier records. ## Suppliers listing page The listing page shows key supplier information and management tools. Name of the supplier or vendor. Approved credit amount assigned to the supplier, if configured. Primary contact number for the supplier. Primary email address for supplier communication. Opens supplier actions and profile details. ## Create a supplier Create a supplier record from the Suppliers listing page. Supplier records store contact details, tax identification, credit details, and payment information used throughout purchase workflows. Go to **Purchase > Suppliers**. Click **Add Supplier** in the top-right area of the page. Fill in the required fields and any optional details relevant to the supplier. Enable **Add Secondary Contact Info** if the supplier has an alternate contact person or communication channel. Click **Save Supplier** to create the supplier record. Once saved, the supplier appears in the listing and becomes available in purchase orders, bills, and related workflows. ## Supplier fields Complete these fields before saving: * **Supplier Name** — full name of the supplier * **Primary Contact Number** — main phone number for the supplier * **Primary Contact Person** — main contact person at the supplier * **Primary Email Address** — main email address for the supplier * **PAN Number or VAT Number** — at least one tax identification field is required Optional fields help build a more complete supplier profile: * Supplier landline number * Credit limit * Payment terms * PAN number * VAT number * Supplier location * Supplier description * Secondary email address * Secondary phone number Enable **Add Secondary Contact Info** to add alternate contact details. Use this when the supplier has another contact person, department, phone number, or email address for communication. You must provide either **PAN Number** or **VAT Number** to complete supplier creation. ## Import suppliers Use **Import Suppliers** when migrating supplier data or adding many suppliers at once. Go to **Purchase > Suppliers**. Click **Import Suppliers** on the listing page. Upload the supplier spreadsheet file. Map spreadsheet column headers to the corresponding Kuvera Arc supplier fields. Confirm that spreadsheet values are mapped to the correct supplier fields. Complete the import to add all mapped supplier records. Download and use the sample import file if you are unsure about the required spreadsheet format. Check for missing required fields, incorrect formatting, mismatched headers, duplicate supplier records, missing PAN or VAT information, and incomplete contact details before importing. ## View supplier details Each supplier has a details page with profile information, purchase history, transactions, and logs. Go to **Purchase > Suppliers**. Locate the supplier record in the listing table. Click the **Options** field on the supplier row to open the Supplier Details page. Supplier name, ID, contact person, phone number, email, PAN, VAT, credit limit, and address. Purchase orders, transactions, system logs, and recent supplier activity. ## Supplier activity tabs Shows a summary of recent purchase orders, transactions, and logs with quick shortcut links. Shows all purchase orders linked to the supplier. Select an order to open its details. Shows supplier-related transaction records with links to billing detail pages. Shows system-generated activity logs and operational history for the supplier. Supplier activity data remains accessible even if the supplier is later disabled. ## Supplier actions Use the actions menu on the Supplier Details page to manage supplier records. Opens the Add Purchase Order page with this supplier pre-selected. Use this shortcut to raise a purchase order without leaving the supplier profile. Opens the supplier edit form so you can update contact details, tax information, credit limit, payment terms, or other supplier fields. Changes are reflected across purchase-related modules that reference the supplier. Marks the supplier as inactive. A disabled supplier: * Cannot be selected in new purchase orders, bills, or related workflows * Remains visible in inactive supplier listings * Retains purchase history, transactions, and logs Disabling a supplier prevents future use in purchase operations. It does not delete the supplier or remove historical records. ## Filter supplier records Use **Filter Data** to filter suppliers by assigned credit limit. Shows suppliers with a credit limit at or above the entered value. Shows suppliers with a credit limit at or below the entered value. Click **Apply Filter** to update the listing, or **Cancel** to close the filter panel without changes. ## Export supplier data Use **Export Data** to download supplier records. Exports all supplier records currently in the system, regardless of active filters. Exports only the supplier records currently visible in the listing, including any active filters. Export supplier records for spreadsheet use. Export supplier records for document sharing. Export supplier records for data processing or integrations. Exported data reflects the current state of supplier records and any filters applied at the time of export. Exporting does not modify supplier data.