Tracking Supplier Payables and Payment Obligations

Use Kuvera Arc’s Accounts Payable module to monitor outstanding supplier bills, track due dates, review payment progress, and export payable reports.

Accounts Payable gives you a financial view of what your business owes to suppliers. When a Purchase Bill is recorded, Kuvera Arc creates a payable obligation and updates the balance as supplier payments are recorded.

Accounts Payable does not create supplier bills or record payments directly. It tracks balances from Purchase Bills and updates when supplier payments are recorded elsewhere in Kuvera Arc.

How Accounts Payable works

Purchase bills

Purchase Bills create payable obligations.

When you create a Purchase Bill for a supplier, Kuvera Arc records the billed amount as an outstanding payable. The supplier, bill date, due date, and amount are carried into Accounts Payable automatically.

Supplier payments

Supplier payments reduce payable balances.

When you record a payment against a bill, the payable balance decreases. Kuvera Arc updates the payment record, remaining balance, and bill status.

Partial payments

Partial payments keep the remaining balance open.

If only part of a bill is paid, the unpaid amount remains visible in Accounts Payable until the bill is fully settled.

Completed payments

Fully paid bills are marked as completed.

Once a bill is paid in full, its balance becomes zero and the bill status changes to completed.

Access Accounts Payable

Accounts Payable in the Finance sidebar

1. Open Finance

   Click Finance in the left navigation panel.

2. Select Accounts Payable

   Click Accounts Payable from the Finance menu.

The Accounts Payable Listing Page opens.

Accounts Payable listing

The listing page shows supplier payable records in a structured table. Each row represents one Purchase Bill and its current payment status.

Accounts Payable Listing Page

Vendor Name

Supplier associated with the payable record.

Bill Number

Purchase Bill reference number. Select it to open the original bill details.

Debit Amount

Total payable or billed amount for the record.

Payment Record

Amount already paid against the bill.

Bill Date

Date the Purchase Bill was issued.

Due Date

Date by which payment is expected.

Status

Current payment or bill status, such as unpaid, partial, or completed.

Balance Amount

Remaining amount still owed to the supplier.

Selecting a Bill Number opens the corresponding Purchase Bill Details Page.

Table totals

At the bottom of the table, Kuvera Arc displays totals for the visible records.

Debit amount

Total billed amount across visible records.

Bill amount

Total Purchase Bill value across visible records.

Payment record

Total payments already recorded.

Balance amount

Total amount still outstanding.

Totals update dynamically when filters are applied. The data count indicator shows how many records are currently visible.

Filter payable records

Use filters to focus on specific suppliers or date ranges.

Accounts Payable filter panel

1. Open the filter panel

   Click Filter Data on the Accounts Payable Listing Page.

2. Set filter conditions

   Apply a date range, supplier filter, or both.

3. Apply or clear filters

   Click Apply Filter to update the listing, or Clear to remove all conditions.

Date Range

Show payable records whose bill dates fall within a selected period.

Supplier

Show payable records tied to a specific vendor.

Combine Supplier and Date Range filters to review what you owe a specific vendor during a selected period.

Export payable records

Use export to download payable data for reporting, reconciliation, or sharing with your finance team. Exporting does not modify records.

Export Accounts Payable panel

1. Open the export panel

   From the Accounts Payable Listing Page, click Export Data.

2. Choose an export type

   Select Full Export or Current View Export.

3. Select a file format

   Choose XLSX, PDF, or CSV.

4. Download the file

   Click Export Data to generate and save the file. Use Reset to clear selections.

Full Export

Downloads every Accounts Payable record in the system. Active filters are ignored.

Current View Export

Downloads only the records currently shown on the listing page, including active supplier or date range filters.

XLSX

Export payable records for spreadsheet analysis.

PDF

Export payable records for print-ready reporting.

CSV

Export payable records for accounting or data tools.

Use Current View Export for filtered reports. Use Full Export for a complete supplier liability report.

Common questions

Why is a paid bill still outstanding?

Make sure the supplier payment was recorded against the correct bill. Accounts Payable updates automatically when a payment is saved. If the balance has not changed, the payment may be linked to another bill or may not have been saved successfully.

Can I see overdue bills?

Yes. Review the Due Date column and compare it to the current date. Bills with past due dates and remaining balances are overdue.

Are completed payments shown?

Completed payments are reflected through the Status and Payment Record columns. Once a bill is fully settled, the balance amount becomes zero and the status updates to completed.

How are table totals calculated?

Totals are calculated from the records currently visible in the listing. If you apply filters, totals update to match the filtered records.

Accounts Payable records are updated automatically. Do not manually adjust payable balances outside the official Purchase Bill and supplier payment workflows.

Use Accounts Payable to monitor unpaid bills, track due dates, and export accurate payable reports for financial reconciliation.