Record and Verify Received Goods with GRNs in Kuvera Arc
Learn how to create, approve, and manage Goods Received Notes in Kuvera Arc to verify supplier deliveries before inventory updates and billing.
A Goods Received Note, or GRN, is created when goods physically arrive at your warehouse from a supplier. Use a GRN to verify received goods against the linked Purchase Order before inventory is updated or a Purchase Bill is created.
The Purchase Order is created first. It records your intent to buy, including supplier, products, quantities, pricing, and expected delivery date.Goods have not arrived at this stage.
The GRN is created when goods arrive. It confirms that products were physically received and verifies them against the linked Purchase Order.Inventory is updated only after the GRN is approved.
The Purchase Bill is created after the GRN is approved. It records the payable amount owed to the supplier and starts the payment workflow.
A GRN acts as the receiving layer between the Purchase Order and Purchase Bill. Approving a GRN updates stock levels and unlocks Purchase Bill creation.
Select Supplier — Supplier from whom goods were received.Received Date — Date goods arrived at the warehouse.Select Purchase Order — Purchase Order linked to this delivery.
Product line item fields
SN — Serial number for the line item.Product Name — Product loaded from the linked Purchase Order. It can also be searched manually by name or code.Quantity — Quantity actually received. Edit this to match the actual delivery.Rate per Item — Product rate from the linked Purchase Order.Discount — Item-level discount if applicable.Total Item — Automatically calculated line total.
When you select a Purchase Order, Kuvera Arc automatically populates the product table. Review and adjust quantities to match the actual delivery.
Actions are available from the GRN Details page based on the GRN status and your permissions.
Edit GRN
Modify GRN details when editing is allowed, usually in Draft or Pending status. Use this to correct quantities, update received dates, or adjust item values before approval.
Approve GRN
Verifies and approves the GRN.When approved:
GRN status changes to Approved
Inventory is updated based on received quantities
The GRN becomes eligible for Purchase Bill creation
Further editing is restricted
Convert to Purchase Bill
Generates a Purchase Bill from an approved GRN.Supplier, products, quantities, and totals are carried forward automatically. You are redirected to the Purchase Bill creation page to review and finalize the bill.
Void GRN
Cancels the GRN and removes it from active processing.When voiding:
You must provide a reason
The GRN is excluded from further workflow steps
The record remains visible for audit history
A voided GRN cannot be reactivated
Inventory updates happen only after GRN approval. Purchase Bill creation depends on GRN approval, so you cannot raise a bill from an unapproved or voided GRN.
