Invoice Configuration: Choose Your Print Templates

Select printable document templates for sales invoices, sales orders, credit notes, purchase bills, purchase orders, and debit notes in Kuvera Arc.

Invoice Configuration controls how sales and purchase documents look when they are printed, previewed, or exported. Kuvera Arc provides multiple template layouts in A4, A5, and Small sizes so you can choose the format that best fits your business.

Invoice Configuration controls the visual presentation of documents. Template changes apply to documents generated after the change. Previously printed or exported documents are not affected.

Template categories

Invoice Configuration is divided into sales and purchase template groups.

Invoice Configuration page

Sales Printable

Manage customer-facing document templates for Sales Invoice, Sales Order, and Credit Note.

Purchase Printable

Manage supplier-facing and internal document templates for Purchase Bill, Purchase Order, and Debit Note.

Supported print sizes

All sales and purchase document types support the same three layout sizes.

A4 Size

794 × 2400 px

Best for standard business documents, formal invoices, and detailed purchase bills.

A5 Size

559 × 2400 px

Best for compact invoices, smaller printed receipts, and space-saving layouts.

Small Size

197 × 2400 px

Best for POS receipt printers, thermal printers, and point-of-sale environments.

Use Small Size for thermal receipt printers. Use A4 Size for standard desktop printing and formal business documents.

Sales Printable templates

Use Sales Printable to control customer-facing sales document layouts.

Sales Printable templates

Sales Invoice

Choose the print layout for sales invoices generated when completing a customer sale.

Sales invoices are usually the most frequently printed customer-facing document.

Sales Order

Choose the print layout for sales orders created before fulfillment is confirmed.

Sales orders may be printed for customer confirmation or internal processing.

Credit Note

Choose the print layout for credit notes issued to customers for returns, adjustments, or overpayments.

Set a sales print template

1. Open Invoice Configuration

   Go to Configuration and select Invoice Configuration from the left menu.

   Invoice Configuration menu item

2. Open Sales Printable

   Select the Sales Printable tab.

3. Choose a document type

   Select Sales Invoice, Sales Order, or Credit Note.

4. Preview templates

   Click the preview icon on a template card to open a full-screen view.

   Template preview action

5. Select the default template

   Click the template card for the layout you want. The selected template becomes the default for that document type.

   Selected sales template

Changing a default sales template affects future printed and exported documents of that type. Preview the layout before selecting it.

Purchase Printable templates

Use Purchase Printable to control supplier-facing and internal purchase document layouts.

Purchase Printable templates

Purchase Bill

Choose the print layout for purchase bills generated when recording purchases from suppliers.

Purchase Order

Choose the print layout for purchase orders created before goods are received.

Purchase orders are used for supplier communication and internal reference.

Debit Note

Choose the print layout for debit notes issued to suppliers for returns, adjustments, or billing corrections.

Set a purchase print template

1. Open Invoice Configuration

   Go to Configuration and select Invoice Configuration from the left menu.

2. Open Purchase Printable

   Select the Purchase Printable tab.

3. Choose a document type

   Select Purchase Bill, Purchase Order, or Debit Note.

4. Preview templates

   Click the preview icon on a template card to view the layout in full screen.

   Purchase template preview

5. Select the default template

   Click the template card to set it as the active default for that document type.

   Selected purchase template

Template behavior

Default templates

Each document type has one active default template at a time. When a document is printed or exported, Kuvera Arc uses that document type’s default template.

Independent document settings

Each of the six document types has its own template selection:

• Sales Invoice
• Sales Order
• Credit Note
• Purchase Bill
• Purchase Order
• Debit Note

Changing one template does not affect the others.

Template previews

The preview icon on each template card opens a full-screen view. Use it to check spacing, alignment, readability, and overall layout before selecting a default.

When changes apply

Template changes apply immediately to documents generated after the change. Existing printed documents and previously exported files are not modified.

Best practices

Preview before selecting

Always preview templates before setting a default, especially for customer-facing documents.

Match printer type

Use A4 for standard desktop printing, A5 for compact layouts, and Small for POS or thermal receipt printers.

Keep sales and purchase layouts consistent

Choose layouts that match your brand and make document totals, taxes, and item details easy to read.

Review after company updates

If you update your company logo or legal details, preview document templates again to confirm the layout still looks correct.

If you need a custom template layout that is not available in the current options, contact the Kuvera Arc support team for setup assistance.