Branch and Warehouse: Manage Locations and Storage

View business branches, create and manage warehouse locations, and control active and inactive storage sites in Kuvera Arc for multi-location inventory.

Branch and Warehouse management defines the location structure used across Kuvera Arc. Branches represent registered business locations, while warehouses represent the storage locations attached to those branches.

Branches act as parent entities for warehouses, inventory transactions, and reports. Every warehouse belongs to a branch, and every stock movement is recorded against a warehouse.

How locations connect to modules

Branches and warehouses support inventory tracking, sales fulfillment, purchase receiving, and location-based reporting.

Inventory

Warehouses define where stock is stored, adjusted, received through transfers, and tracked.

Every inventory entry, including opening stock, is tied to a specific warehouse.

Sales

Warehouses can be selected as fulfillment or stock source locations when creating sales invoices and sales orders.

Purchase

Warehouses serve as goods-receiving locations.

When a Goods Received Note is processed, stock is received into a specified warehouse.

Reports

Branch and warehouse selections help filter stock reports, sales summaries, purchase summaries, and financial records by location.

Branches

Branches are registered operating locations in your Kuvera Arc account. They are system-controlled entities and cannot be created freely from the interface.

Branches tab

Access branches

1. Open Configuration

   Navigate to Configuration from the main navigation panel.

   Configuration in the sidebar

2. Open Branch and Warehouse

   Select Branch and Warehouse from the configuration menu.

3. Select Branches

   Click the Branches tab to view registered locations.

Branch behavior

System-controlled

Branches are controlled by the system and cannot be created directly from the UI.

Warehouse parent

Each branch acts as a parent for warehouses assigned to that location.

Transaction grouping

Inventory, sales, purchase, and finance records can be organized by branch.

Reporting scope

Branches help segment operational and financial data for reporting.

If you need to add a new branch, contact the Kuvera Arc support or administration team. Additional branches may require licensing or administrative approval.

Warehouses

Warehouses are physical or logical storage locations where inventory is held. You can create multiple warehouses under a branch to match your actual storage structure.

Warehouses tab

Access warehouses

1. Open Configuration

   Navigate to Configuration from the main navigation panel.

2. Open Branch and Warehouse

   Select Branch and Warehouse from the configuration menu.

3. Select Warehouses

   Click the Warehouses tab to view the warehouse listing.

Warehouse listing

The Warehouses tab displays the key details for each warehouse.

Warehouse listing table

Warehouse Name

Name of the warehouse.

Address

Physical location or address of the warehouse.

Contact Number

Primary contact number for the warehouse.

Warehouse Status

Shows whether the warehouse is active for inventory operations.

Only active warehouses are available for inventory transactions, purchase receiving, sales fulfillment, and stock movement workflows.

Create a warehouse

1. Open Warehouses

   Go to Configuration > Branch and Warehouse > Warehouses.

2. Click Add Warehouse

   Click Add Warehouse to open the warehouse creation form.

   Add Warehouse button

3. Enter warehouse details

   Complete the identity, address, and contact fields.

   Add Warehouse form

4. Save the warehouse

   Click Save Details to create the warehouse. Click Cancel to discard.

Warehouse form fields

Identity fields

Warehouse Name

Required. A clear name for the storage location, such as Main Store or Cold Storage — Branch 1.

Select Branch

Required. The branch this warehouse belongs to.

Address fields

Same Address as Branch

Optional. Auto-fills address fields from the selected branch when enabled.

Warehouse Location

Required. Physical address or location of the warehouse.

City

Optional. City where the warehouse is located.

State

Required. State or region where the warehouse is located.

ZIP Code

Optional. Postal or ZIP code for the warehouse address.

Contact fields

Primary Contact Number

Required. Main phone number for reaching the warehouse.

Primary Contact Person

Optional. Main contact person at the warehouse.

Primary Email Address

Optional. Email address used for warehouse-level communication.

Address auto-fill behavior

Enabled

When Same Address as Branch is enabled, address fields are populated from the selected branch’s address details.

You can still edit individual fields if the warehouse address differs slightly.

Disabled

When Same Address as Branch is disabled, address fields remain blank and must be entered manually.

Use this when the warehouse is at a different location from the branch.

Default warehouse details may be restricted from editing. Changing default warehouse settings can affect reports and existing inventory records that reference that warehouse.

Inactive warehouses

When a warehouse is disabled, it is removed from active inventory operations but retained for history and audit. You can view and reactivate inactive warehouses.

Inactive Warehouses view

Access inactive warehouses

1. Open Warehouses

   Go to Configuration > Branch and Warehouse > Warehouses.

2. Open options

   Click the options menu at the top of the Warehouses listing.

3. View inactive warehouses

   Select View Inactive Warehouses to open the inactive records list.

Inactive warehouse table

Warehouse Name

Name of the disabled warehouse.

Disabled On

Date the warehouse was deactivated.

Disabled By

User who disabled the warehouse.

Action

Available actions, such as re-enabling the warehouse.

Re-enable a warehouse

Click Re-enable Warehouse next to an inactive warehouse to restore it to active status.

Once re-enabled, the warehouse becomes available for inventory transactions, purchase receiving, sales fulfillment, and stock movement workflows.

Search and filter inactive records

Use search and filter controls to find inactive warehouse records by name or other criteria.

Export inactive warehouse data

Export inactive warehouse records for reporting or audit purposes.

Full Export

Exports all inactive warehouse records.

Current View Export

Exports only filtered or currently visible inactive warehouse records.

Supported formats: XLSX, PDF, and CSV.

Inactive warehouse records are never deleted. They remain available for reference, audit trails, and reactivation, preserving historical inventory data tied to the location.