Adjust Inventory — Track and Manage Stock Corrections

Use the Inventory Adjustment page in Kuvera Arc to view, filter, export, and manage stock correction records across all adjustment workflow stages.

The Inventory Adjustment page is where you monitor stock correction records in Kuvera Arc. Use this page to review adjustment history, track workflow status, search records, apply filters, export data, and open individual adjustment details.

When to adjust inventory

Create an inventory adjustment when actual physical stock does not match the stock quantity shown in Kuvera Arc.

Damaged products

Remove damaged or broken products from usable stock.

Expired items

Write off expired products that should no longer be counted as available stock.

Stock loss

Correct stock records after theft, shrinkage, or unexplained loss.

Stock count mismatch

Reconcile differences found during a physical stock count.

Manual correction

Align system stock with verified physical stock when records are incorrect.

Inventory adjustments should be created deliberately and reviewed carefully. Do not use adjustments as a routine replacement for purchase, sales, or transfer workflows.

Access Inventory Adjustment

Adjust Inventory in the Inventory sidebar

1. Open the left navigation panel

   Go to the left navigation panel in Kuvera Arc.

2. Click Inventory

   Click Inventory to expand the Inventory section.

3. Select Adjust Inventory

   Select Adjust Inventory from the Inventory sub-sections.

The Inventory Adjustment page opens in the main content area.

Page layout

The Inventory Adjustment page includes the page title, the New Inventory Adjustment button, status tabs, table tools, and the adjustment records table.

Inventory Adjustment page layout

New Inventory Adjustment

Start a new stock correction record.

Status tabs

View adjustment records by workflow stage.

Table tools

Search, filter, control display count, and export records.

Adjustment table

Review adjustment number, reason, status, creator, date, amount, and actions.

Adjustment status tabs

Status tabs help you focus on adjustment records by workflow stage.

Adjustment status tabs

All

Shows every inventory adjustment record, regardless of status.

Approved

Shows adjustment records that have been reviewed and approved. Approved adjustments have already updated inventory records.

In Draft

Shows adjustment records that have been started but not finalized or submitted for review.

Pending

Shows adjustment records that have been submitted and are waiting for approval before inventory records are updated.

Use Pending to review outstanding requests and In Draft to follow up on incomplete adjustment records.

Search and manage records

Use the page tools to locate, filter, export, and review adjustment records.

Adjustment table tools

Search by reference number

Use the search bar to locate a specific inventory adjustment record by its reference number.

Filter adjustment records

Click Filter Data to narrow records by date range, creator, or amount range.

• Date range — show adjustments created within a selected period
• Created by — filter by the user who created the adjustment
• Amount range — filter by minimum and maximum adjustment amounts

Control records per page

Use the display count control to choose how many adjustment records appear per page.

Export adjustment records

Click Export Data to download adjustment records in XLSX, PDF, or CSV format.

You can export all records or only the currently visible filtered view.

Inventory Adjustment table

The table displays key information for each adjustment record.

Inventory Adjustment table

Adjustment Number

Unique reference number for the adjustment record.

Reason for Adjustment

Reason the stock correction was created.

Status

Current workflow status of the adjustment.

Created By

User who created the adjustment record.

Created At

Date and time when the adjustment was created.

Amount

Total monetary value of the adjustment.

Actions

Options for viewing or managing the adjustment record.

View adjustment details

Open an adjustment record to review the full correction details.

1. Find the adjustment record

   Locate the required adjustment in the table. Use search, filters, or status tabs to narrow the list if needed.

   Find adjustment record

2. Click the View icon

   Click the View icon in the Actions column.

   View adjustment action

3. Review the full details

   The Inventory Adjustment details page opens with products, quantities, rates, status, and related adjustment information.

   Inventory Adjustment details page

Adjustment statuses

In Draft

The adjustment has been started but not finalized or submitted for approval. Draft records can be edited, completed, and submitted when ready.

Pending

The adjustment has been submitted and is awaiting review by an authorized user. Inventory records have not yet been updated.

Approved

The adjustment has been reviewed and approved. Inventory records are updated once the adjustment reaches this status.

Why adjustment management matters

Accurate adjustment records help keep inventory, operations, and financial reporting aligned.

Accurate stock quantities

Keep system stock aligned with actual physical stock.

Cleaner discrepancy tracking

Correct inventory mismatches before they compound.

Location visibility

Maintain visibility into stock changes across branches and warehouses.

Reliable valuation

Support accurate stock valuation and financial reporting.

Fewer unexplained mismatches

Reduce recurring stock differences through controlled correction records.

Without a controlled inventory adjustment process, system stock can drift from physical stock. This affects stock availability, purchase planning, reporting, and financial accuracy.

Proper adjustment management improves inventory accuracy, operational transparency, and reporting reliability across Kuvera Arc.