Variant Products — Manage Multi-Attribute Product Versions

Create and manage product variants in Kuvera Arc using attributes like size and color, and organize your catalog with main categories and subcategories.

Variant products let you manage multiple versions of the same product under one structure. Instead of creating separate product records for each size, color, or material, define attributes and let Kuvera Arc generate the variant combinations.

Access Variant Products

Variant Products in the Inventory sidebar

1. Open the left navigation panel

   Go to the left navigation panel in Kuvera Arc.

2. Click Inventory

   Click Inventory to expand the Inventory section.

3. Select Variant Products

   Select Variant Products from the Inventory sub-sections.

The Variant Products page opens in the main content area.

Page layout

The Variant Products page includes tools for importing, creating, searching, filtering, exporting, and reviewing variant product records.

Variant Products page layout

Import

Upload variant product records using a spreadsheet file.

Add New Variants

Create variants for an existing product or start a new product with variants.

Search

Find variant products by product name.

Filter Data

Filter variant records by date range, stock status, or VAT amount.

Display count

Control how many variant records appear per page.

Export Data

Download variant product records for reporting or review.

Filter variant records

Use filters to quickly narrow variant records when reviewing stock status, tax configuration, or product availability.

Variant Products filter panel

Stock status

Filter by On Stock, Low Stock, Moderate Stock, Out of Stock, or No Stock.

VAT amount

Filter by No Tax or 13% VAT.

Date range

Limit records to a selected creation or activity period.

Apply Filter

Apply selected conditions to update the variant table.

Variant Products table

The table lists base products and the number of variants created under each product.

Variant Products table

Code

Product or variant code.

Product Name

Name of the base product that contains the variants.

VAT %

VAT percentage applied to the product.

Variants Number

Total number of variants created under the product.

View

Opens the full variant product details page.

Export variant records

Use Export Data to download variant product records.

Export variant products

Full Export

Export all variant product records.

Current View Export

Export only the visible records, including any active filters.

XLSX

Export records in Excel format.

PDF

Export records as a PDF report.

CSV

Export records as comma-separated values.

Create variants

You can create variants for an existing product or create a new product with variants from the start.

Add New Variants options

Existing product

Use this path when the base product already exists and you want to add variants to it.

1. Open Variant Products

   Go to Inventory and open Variant Products.

2. Click Add New Variants

   Click Add New Variants in the top-right area.

3. Select Existing Item Variant

   Choose Existing Item Variant from the options.

4. Select the product

   Use the Product Name dropdown to select the product for which you want to create variants.

   Select existing product for variants

If no product appears in the dropdown, the product may already have variants configured.

New product with variants

Use this path when the product does not yet exist and you want to create it with variants from the start.

1. Open Variant Products

   Go to Inventory and open Variant Products.

2. Click Add New Variants

   Click Add New Variants in the top-right area.

3. Select New Product with Variant

   Choose New Product with Variant from the options.

4. Confirm to continue

   Click Add Variants in the confirmation popup.

   New Product with Variant confirmation

You are redirected to the Product List workflow. Complete the required product information and enable Product Has Variants to continue variant setup.

Variant setup workflow

After selecting an existing or new product, define attributes and generate variant combinations.

Variant setup screen

1. Add a variant property

   Click Add New Property to define a variant attribute, such as Size, Color, Material, or Packaging.

   Add New Property action

2. Enter attribute details

   Enter the Attribute Name and one or more Attribute Values.

   Example: Attribute Name: Size, Values: Small, Medium, Large

   Variant attribute details

3. Add more properties if needed

   Click Add New Property again to define another attribute for the product.

4. Generate variants

   Click Generate the Variants. Kuvera Arc creates all possible combinations from the attributes you defined.

   Generate the Variants action

5. Review generated variants

   Review generated variant names, purchase prices, and selling prices in the variants table.

   Generated variants table

6. Create the variants

   Click Create Variant to save all generated variants.

   Create Variant button

Generated variant names are built from the selected attribute combinations.

Size + Color

Headset Large Blue

Size + Color

Headset Small Red

Volume + Finish

Bottle 500ml Clear

For existing products, purchase price and selling price values are pulled from the base product setup when variants are generated. You can update them individually after generation if needed.

Import variant products

Use Import to upload multiple variant product records using a spreadsheet file.

Import variant products

1. Open Variant Products

   Go to Inventory and open Variant Products.

2. Click Import

   Click Import in the top-right area.

3. Upload file

   Upload a CSV, XLSX, or XLS file containing variant product data.

   Upload variant file

4. Match header

   Match spreadsheet column headers to the required Kuvera Arc fields.

   Match Header step

5. Match fields

   Verify that spreadsheet values are connected to the correct variant fields.

   Match Fields step

6. Finalize

   Complete the import to add variant product data into the system.

   Finalize variant import

Click Download Sample before uploading if you are unsure about the required format.

Common import mistakes

Check for incorrect column formatting, missing required fields, misspelled headers, duplicate variant records, and incomplete attribute values before uploading.

Product categories

Product categories organize products into a clear structure. A well-planned category hierarchy makes products easier to search, filter, manage, and report on.

Product Category page

Import Category

Upload multiple product categories using a spreadsheet file.

Add Main Category

Create a top-level product group.

Add Subcategory

Create a structured sub-level under an existing main category.

View inactive categories

Review categories that are disabled or inactive.

Category table

The category table shows category records and their hierarchy.

Category table

SN

Serial number of the category record.

Category Name

Name of the category or subcategory.

Parent

Parent category this record belongs to, if applicable.

Date Added

Date when the category was created.

Options

Available management actions for the category.

Manage categories

Edit a category

Use Edit Category to update a category name or description. Save your changes after editing.

Disable a category

Use Disable Category to remove a category from active use. Disabled categories remain visible for historical reference.

View inactive categories

Use the options menu to display categories that are currently disabled or inactive.

Import product categories

Use Import Category to upload categories using a spreadsheet file.

The import workflow follows four steps: Upload File, Match Header, Match Fields, and Finalize.

Add categories

Use main categories and subcategories to build a clear product hierarchy.

Main category

A main category is a top-level group, such as Clothing, Electronics, Grocery, or Skincare.

Use a main category when:

• You are creating a new top-level product group
• Products do not fit under an existing category
• You need a clear foundation before adding subcategories

Subcategory

A subcategory is a sub-level under a main category.

Examples:

• Clothing → Men, Women
• Electronics → Laptops, Accessories

Use a subcategory when:

• A main category contains many different product types
• You need more specific filtering or reporting
• You want a cleaner inventory structure at scale

1. Open Product Category

   Go to Inventory and open Product Category.

   Product Category in the sidebar

2. Choose a category action

   Click Add Main Category or Add Subcategory.

   Category action buttons

3. Enter category details

   Enter the category name, select a parent category if creating a subcategory, and add an optional description.

   Category form

4. Save the category

   Save the category to make it available for product classification.

Avoid creating too many main categories or excessive subcategory levels. Overly granular structures can make inventory harder to navigate and maintain.

A well-planned variant and category structure improves inventory clarity, reporting accuracy, and long-term scalability as your product catalog grows.